Subject: Revised Quotation Email
Dear [Recipient’s Name],
I hope this message finds you well. Attached you will find the revised quotation based on our recent discussion. We adjusted the prices and included the requested details for your review. Please take a moment to look over the document. Let us know if you have any questions or need further changes. We aim to support your needs and ensure your satisfaction. Thank you for your attention.
Best regards,
[Your Name]
[Your Position]
[Your Company]
Sample Revised Quotation Emails
Revised Quotation for Additional Services
Dear [Recipient’s Name],
Thank you for your continued interest in our services. We have reviewed your request and are pleased to provide a revised quotation that includes additional services you inquired about. Please find the details below:
- Service A: $X
- Service B: $Y
- Service C: $Z
We believe these additions will significantly enhance your experience with us. Should you have any questions or require further modifications, please feel free to reach out.
Warm regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Due to Price Adjustments
Dear [Recipient’s Name],
We hope this email finds you well. As part of our commitment to keeping you informed, I would like to share a revised quotation due to recent changes in pricing for some of our key offerings.
- Product X: $New Price
- Product Y: $New Price
- Product Z: $New Price
We appreciate your understanding regarding this adjustment and are here to address any queries you may have. Thank you for your trust in us.
Best wishes,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Following a Meeting
Dear [Recipient’s Name],
It was a pleasure meeting with you recently to discuss your requirements. Following our conversation, I have updated the quotation to better align with your needs.
- Option 1: $Price
- Option 2: $Price
- Option 3: Custom Package: $Price
Please review the attached document for detailed information. I am more than happy to discuss this further at your convenience.
Kind regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation with a Special Discount
Dear [Recipient’s Name],
Thank you for considering our services. We are excited to offer you a revised quotation that includes a special discount as a token of our appreciation for your loyalty.
- Original Price: $Original Price
- Discount: -$Discount Amount
- New Total: $New Total
We hope this makes our proposal more appealing. Should you have any questions or need further assistance, please don’t hesitate to get in touch!
Best regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Due to Policy Changes
Dear [Recipient’s Name],
I hope you are doing well. Due to recent updates in our organizational policies, we have made adjustments to our pricing structure and would like to share the revised quotation with you.
- Service Package A: $New Price
- Service Package B: $New Price
- Service Package C: $New Price
We appreciate your understanding and adaptability as we implement these changes. If you have any questions or would like to discuss this further, please reach out. We value your business and look forward to continuing our partnership.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
Best Structure for a Revised Quotation Email
Sending a revised quotation email can feel a bit tricky, but it doesn’t have to be! The trick is to keep it clear, polite, and professional while making sure all the important info is there. Here’s a straightforward guide to help you out.
First off, let’s break down what you’ll need in your email. A well-structured revised quotation email typically includes the following components:
- Subject Line: Make it clear and concise.
- Greeting: Use a friendly, professional salutation.
- Introduction: Briefly explain the purpose of your email.
- Details of the Quotation: Present the revised quote clearly.
- Justification: Explain why the quote has changed (if applicable).
- Call to Action: Encourage the recipient to respond or take action.
- Closing: Wrap it up with a professional sign-off.
Breaking It Down
Let’s dig deeper into each of these sections to see how you can make your email effective.
1. Subject Line
Your subject line should be informative but not too long. Here are a couple of examples:
- “Revised Quotation for [Project Name] – [Your Company Name]”
- “Updated Quote for Your Review”
2. Greeting
A friendly greeting goes a long way! Use the recipient’s name if you know it:
“Hi [Recipient’s Name],”
3. Introduction
Start with a brief sentence explaining why you’re reaching out. For example:
“I hope this message finds you well! I wanted to follow up regarding the quotation we discussed.”
4. Details of the Quotation
Here’s where you provide the actual quote. A clear table format works wonders for this section:
| Item | Description | Price |
|---|---|---|
| 1 | Consulting Services | $500 |
| 2 | Software License | $300 |
| Total | $800 |
5. Justification
If your quote has changed from what they previously saw, take a moment to explain why. For instance:
“We adjusted the pricing due to the new materials required for the project, which I believe will enhance the overall quality.”
6. Call to Action
Encourage them to get back to you! Perhaps say:
“Please let me know if you have any questions or if there’s anything else I can assist you with.”
7. Closing
Wrap it up with a polite closing:
“Thank you for considering our quotation. Looking forward to hearing from you soon!”
Finish with your name, job title, and contact information. For example:
“Best regards,
[Your Name]
[Your Title]
[Your Company]
[Phone Number]”
And there you have it! A clear and structured revised quotation email can make all the difference in keeping communication professional yet friendly. Just remember to keep it concise and to the point! Happy emailing!
What is a Revised Quotation Email?
A revised quotation email is a formal message sent to a client or potential customer. It provides an updated price estimate for goods or services. Companies use this email to adjust pricing based on changes in project scope, materials, or client requests. The email typically includes the new quotation details, along with any explanations for the changes. It is important to remain professional and clear when writing this email. The sender should outline all key aspects of the quotation so the recipient understands the revisions. This communication helps maintain a good relationship between the service provider and the client.
Why is a Revised Quotation Email Important?
A revised quotation email is important because it ensures clear communication between the sender and the recipient. When projects change, clients expect updated information. This email shows professionalism and attention to detail. It helps clients make informed decisions based on the new pricing. Furthermore, the revised quotation can prevent misunderstandings about costs. It builds trust and keeps the project on track. A well-crafted revised quotation email can reflect positively on the sender’s company, enhancing its reputation in the market.
When Should You Send a Revised Quotation Email?
You should send a revised quotation email whenever there are changes to the original quotation. Common situations include shifts in project scope, changes in materials, or alterations in the timeline. It’s important to send this email before starting any new work or incurring new costs. This practice ensures that clients are aware of their financial obligations before moving forward. Sending the revised email promptly also shows respect for the client’s time and budget. This proactive approach can help avoid conflicts later in the project.
What Should Be Included in a Revised Quotation Email?
A revised quotation email should contain several key elements. First, it must have a clear subject line indicating it is a revised quotation. Second, include the date and reference to the original quotation for context. Next, list the new pricing details and any relevant changes. It’s also important to provide reasons for the revisions to give clarity. Additionally, include any terms and conditions that apply to the revised quotation. Finally, end the email with a polite closing and an invitation for any questions. This structure helps ensure the email is clear and easy to understand.
And that wraps up our chat about crafting the perfect revised quotation email! I hope you found some helpful tips that make your email exchanges smoother and more effective. Thanks a ton for dropping by to read; it really means a lot! Feel free to swing by again soon for more insights and goodies—there’s always something new to explore! Until next time, take care and happy emailing!