Subject: Timesheet Submission Reminder

Dear Team,

Please remember to submit your timesheets by Friday at 5 PM. Complete your timesheet for the week and ensure all hours are accurate. If you need assistance, contact your supervisor. Late submissions may delay payroll processing. Thank you for your attention to this matter.

Best regards,
[Your Name]
[Your Position]

Timesheet Submission Email Samples

Example 1: Weekly Timesheet Submission

Dear [Manager’s Name],

I hope this message finds you well. I am writing to submit my timesheet for the week of [Start Date] to [End Date]. I have logged my hours accordingly and included all pertinent details for your review.

Please find the attached timesheet for the mentioned period. If you have any questions or need additional information, feel free to reach out.

Thank you for your attention.

Best regards,

[Your Name]

[Your Job Title]

[Your Contact Information]

Example 2: Timesheet Submission with Apology for Delay

Dear [Manager’s Name],

I hope you are doing well. I want to sincerely apologize for the delay in submitting my timesheet for the week of [Start Date] to [End Date]. Unexpected circumstances arose, which caused the hold-up.

I have attached my timesheet for your review. Here’s a brief outline:

• Total Hours Worked: [Total Hours]
• Overtime: [Overtime Hours]
• Leave Taken: [Leave Details]

Thank you for your understanding, and I assure you this will not be a frequent occurrence.

Warm regards,

[Your Name]

[Your Job Title]

[Your Contact Information]

Example 3: Timesheet Submission for a Part-Time Employee

Hi [Manager’s Name],

I trust you are having a great day. Attached is my timesheet for the part-time hours I worked during [Start Date] to [End Date]. I have outlined all my hours and completed tasks for clarity.

Please let me know if you need any further details.

Thank you for your support!

Cheers,

[Your Name]

[Your Job Title]

[Your Contact Information]

Example 4: Timesheet Submission with Request for Approval

Dear [Manager’s Name],

I hope this email finds you well. This is to submit my timesheet for the week of [Start Date] to [End Date]. I have documented my hours as per our project requirements. Your approval is needed for processing.

Here’s a quick summary of my hours:

• Regular Hours: [Regular Hours]
• Project Tasks: [List of Tasks/Projects]

Looking forward to your confirmation. Thank you!

Best,

[Your Name]

[Your Job Title]

[Your Contact Information]

Example 5: Timesheet Submission for Travel Work

Hi [Manager’s Name],

Hope you’re doing well! I am submitting my timesheet for the travel work I completed during the period of [Start Date] to [End Date]. The attached worksheet includes all the hours spent on-site along with any travel time accounted for.

Highlights include:

• Total Hours Worked: [Total Hours]
• Travel Hours: [Travel Hours]
• Days on Site: [Days]

Thank you for reviewing this, and let me know if there are any questions or additional details needed.

Kind regards,

[Your Name]

[Your Job Title]

[Your Contact Information]

Best Structure for Timesheet Submission Email Sample

When it’s time to submit your timesheet, a well-structured email can make a big difference. You want your email to be clear, concise, and easy to read. This not only helps your manager understand your hours better but also keeps everything running smoothly. Let’s break down the best structure for your timesheet submission email.

1. Subject Line

Your subject line should be straightforward and informative. It sets the stage for what’s inside the email. Here are a few examples:

• Timesheet Submission for [Your Name] – [Week Ending Date]
• Weekly Timesheet: [Your Name] – [Date]
• Timesheet for Review – [Your Name] – [Period]

2. Greeting

Start your email with a friendly greeting. It creates a nice tone and makes it more personal. Here’s how you could do it:

• Hi [Manager’s Name],
• Hello [Manager’s Name],
• Dear [Manager’s Name],

3. Opening Line

Your opening line should briefly state the purpose of the email. You can keep it simple:

• I hope you’re doing well! I’m writing to submit my timesheet for the week of [date].
• Hope your week is going great! Just sending over my timesheet for review.

4. Timesheet Details

This part is the core of your email. You want to make sure you outline your hours clearly. A simple table can do wonders here:

Date	Hours Worked	Project/Task
Monday, [Date]	8	[Task/Project Name]
Tuesday, [Date]	7	[Task/Project Name]
Wednesday, [Date]	8	[Task/Project Name]
Thursday, [Date]	6	[Task/Project Name]
Friday, [Date]	8	[Task/Project Name]

5. Additional Notes

If you have any additional information, such as overtime, notes on specific tasks, or any changes, this is a good spot to mention that:

• Worked 2 hours of overtime on Wednesday.
• Minor adjustments made to the original project plan, detail attached.

6. Attach the Timesheet

Don’t forget to attach your timesheet file! Make sure to mention it in the email so your manager knows to look for it. For example:

I’ve attached my timesheet for your review. Let me know if you have any questions!

7. Closing Line

Wrap things up nicely. Thank your manager for their attention and express willingness to discuss any questions:

• Thank you for your time!
• I appreciate your help with this!

8. Sign-Off

End with a friendly sign-off, followed by your name:

• Best,
• Cheers,
• Sincerely,

[Your Name]
[Your Job Title]
[Your Contact Information]

And there you have it! A clean and effective email structure for submitting your timesheet. This keeps everything organized and makes it easy for your manager to process your hours!

How can I effectively communicate my timesheet submission to my manager?

To communicate your timesheet submission effectively, follow a clear structure in your email. Start with a concise subject line, such as “Timesheet Submission for [Your Name] – [Period]”. Begin the body of the email by greeting your manager respectfully. State the purpose of your email early on. For example, you might say, “I am submitting my timesheet for the week of [date].”

Next, include key details from your timesheet, such as the total hours worked and any important notes related to your tasks or projects. If there are discrepancies or explanations needed, address them clearly. Conclude your email with a polite closing, expressing your willingness to discuss any questions. Finally, sign off with your name and contact information for easy reference.

What should I include in my timesheet submission email?

When writing a timesheet submission email, include the following key elements. Start with a clear subject line that states the purpose of the email. In the greeting, use a professional tone and address your manager appropriately.

In the body, state that you are submitting your timesheet and specify the relevant time period. Provide details such as the number of hours worked and any notes about your tasks. If applicable, mention any vacation days or sick leave you took. Always ask if your manager needs any further information or clarification.

End your email with a courteous closing statement. Thank your manager for their attention. Finally, add your name and any necessary contact information for easy reference.

How often should I submit my timesheet via email?

You should submit your timesheet according to your company’s payroll schedule. Most companies require weekly or bi-weekly submissions. Check your employee handbook or consult your manager if you’re unsure.

Submitting your timesheet on time is crucial. It ensures that you get paid promptly and accurately. To avoid any confusion, mark your calendar with the submission deadline. This will help you remember when to send your email. Always send your timesheet before the deadline to allow for any adjustments if needed.

Consistency in your submission schedule helps maintain a smooth workflow. It also reflects good organizational skills and professionalism in your work.

What are the common mistakes to avoid in a timesheet submission email?

When submitting your timesheet via email, avoid common mistakes to ensure clarity and professionalism. First, do not forget to include the correct time period for the hours worked. This helps avoid confusion and ensures accurate payment.

Avoid vague language. Be specific about the tasks completed and hours worked. Double-check numerical entries. Errors in hours can lead to payment delays or discrepancies.

Another mistake to avoid is a lack of professionalism in your tone. Use a respectful greeting and closing. Do not include personal messages or off-topic discussion in your email.

Finally, do not send your submission on the deadline. Aim to send your timesheet at least a day early. This gives your manager time to review and address any issues promptly. By avoiding these mistakes, you can enhance the effectiveness of your timesheet submission email.

And that’s a wrap on our rundown of timesheet submission email samples! We hope you found some useful tips and a few creative ideas to spice up your submissions. Remember, keeping it clear and professional can make a big difference! Thanks for hanging out with us, and we hope to see you back here soon for more handy tips and tricks. Until next time, take care and happy emailing!